Assistant Building Manager, 37.5 Hours, London - On Site

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Ready to bring passion into your career?

A global leading skincare and make-up company, Clarins Group is the embodiment of a committed family history, with a fierce passion for innovation and spirit of independence. Its raison d’être is "making life more beautiful, passing on a more beautiful planet".

Operating in more than 150 countries, we are now the number one skincare company in Europe and are accelerating our development on all other continents, particularly in Asia and the Americas.

Because our 8,000 talents are unique, we are committed to promoting diversity in all its forms.

Do you want to help write the next chapter of our story? 

The role:

Deputising for the Building Services Manager. Ensure the Department provides the very best

level of service to Clarins employees, London & Harlow Office environment, which enhances

the company's image and ensures a safe environment that promotes wellbeing.

What you’ll do:

Mission 1: Buildings Management

• Deputise for the Building Service Manager (BSM) in their absence, including directing the work of the other Building Services Team members and carry out key holder duties.
• During the absence of the BSM to be “on call” 24/7, for advice, instruction, direction or, when required, site attendance in the event of a security alert (fire, flood or intrusion) at London Office (Cavendish Place).  
• Provide cover on reception in the absence of a Receptionist.  
• Support the Building Manager to supervise and assist with the development of the Building Services Operative.
• Assist with or implement the various maintenance checks outlined in the M&E contractor’s handbook. 
• First line attendance of leaks, blockages and failures of kitchen and toilet facilities.                                     

Mission 2: Health & Safety

• OngoingCarry out daily checks of the building and facilities, attending to or reporting any necessary maintenance or housekeeping issues
• Assist with regular checks on the fire and intruder and lift alarm systems.  
• Assist with other regular, health, safety and environmental checks to ensure the safety of the building, its facilities and occupants. 
• Carry out the ad-hoc PAT testing of electrical equipment.
• First line inspection and maintenance of equipment. E.g. printers, photocopiers, telephones, light fittings etc. 
• Assist the People & Culture department with manual handling skills and Working at Height training
• Ensure Work Station Assessments are carried out annually and reviewed and any resultant actions are completed.
• Ensure there are First Aif & Fire Wardens to cover the building and mandatory training for First Aid and Fire Wardens is up-to-date.

Mission 3: Procurement & Contract Management

• Review in line with any contractual terms, the quality of service and costs of contractors & service suppliers used by the department and proposing, where appropriate, alternative contractors and suppliers in line with the company’s procurement procedures.
• Order, distribute and control the relevant kitchen consumables.
• Order, distribute and control stationery stock for both office and Sales Teams.

General Duties:

• Propose and implement measures that will reduce the company’s carbon footprint. 
• Sort, distribute, collect and process daily incoming mail and deliveries.  
• Keep all records, spreadsheets and relevant data, pertaining to the role, accurate and up-to-date.
• Carry out any other tasks requested by management within role holder capability.

You are:

• Customer-oriented, results-oriented, passionate about our brand and challenges, entrepreneurial mindset.
• Passionate about pursuing a career within building services.
• Solution driven.

You have:

• Preferred qualification NEBOSH or equivalent.
• Minimum requirement IOSH.
• Experience within the facilities & property management sector.
• Good knowledge of building compliance.
• Good knowledge of Health & Safety legislation.
• An excellent work ethic and team approach.
• Good interpersonal skills.
• Passionate about pursuing a career within building services.
• Demonstrated personal responsibility for health and safety, data protection and other compliance areas.

We have:

• Close to 70 years of expertise in beauty and spa, with the Clarins and myBlend brands.
• Unique products and innovative services.
• A commitment to Social & Environmental Responsibility embedded in our raison d'être.
• A caring and inclusive corporate culture.
• Development and training opportunities.
• Attractive compensation and benefits.
• A flexible work environment, with up to 2 days of remote working per week.

If you have a curious mind, a thirst to go further and the drive to boldly take on new challenges, join us.

At Clarins Group, we believe in making life more beautiful for our employees and our customers. Inclusion and diversity are firmly grounded in our core values, which are part of our DNA. We strive to achieve inclusiveness and we foster an equal-opportunity culture where everyone can reach their full potential and do their best work. We welcome applications from all backgrounds. 

To learn more about our group and our commitments to people and the planet, visit www.groupeclarins.com