Executive Assistant

Ready to bring passion into your career?

 

A global leading skincare and make-up company, Clarins group is the embodiment of a committed family history, with a fierce passion for innovation and spirit of independence. Its raison d’être is "making life more beautiful, passing on a more beautiful planet".

 

Operating in more than 150 countries, we are now the number one skincare company in Europe and are accelerating our development on all other continents, particularly in Asia and the Americas.

 

Because our 8,000 talents are unique, we are committed to promoting diversity in all its forms.

 

Do you want to help write the next chapter of our story? We are looking for a Executive Assistant, based in Singapore.

THE ROLE:

 

This role involves providing full secretarial support to the President for APAC. Responsibilities include providing critical support in scheduling, communication, travel, and project management. You will act as a gatekeeper to the President's time, manage sensitive information, and contribute to data-driven decision making by consolidating information from various departments and presenting it in an insightful way.

 

This role requires exceptional organizational skills, discretion, and the ability to anticipate the President's needs to ensure smooth and efficient operations at the highest level. This role has strong visibility and involves interations with regional and global teams.

 

WHAT YOU'LL DO:

 

SECRETARIAL SUPPORT

  • Provide full spectrum of secretarial support to the President - APAC (including email inbox management, research, and other ad hoc tasks)
  • Manage complex calendars and schedules, ensuring accuracy and timely input; provide agenda, meeting materials, venue and refreshment arrangements as needed; and help facilitate at these meetings where necessary
  • Manage and coordinate extensive and complex global / local travel itineraries & logistical arrangements
  • Coordinate management visits and regional meetings including venue, logistics, transport, visas, etc.
  • Manage and process claims / expenses of President and related meetings / events as required
  • Attend required meetings with the President for meeting minutes taking and follow-up, and other tasks when required
  • Act as the point of contact among management team, executives, employees, vendors and other external stakeholders
  • Liaise with the operational functions (Admin, HR, Finance, Marketing, etc.) on internal processes and procedures
  • Anticipating the President's needs and proactively taking steps to address them
  • Maintaining strict confidentiality regarding sensitive information and the President's activities
  • Exercising sound judgment and discretion in all communications and interactions

 

 

BUSINESS. DATA AND PROJECT MANAGEMENT

  • Assist in the preparation of business reports, presentations, materials, collating of data and consolidating of reports from the region
  • Create clear and concise presentations using tools like PowerPoint to visually represent data and insights for the President
  • Consolidate data from various internal and external sources relevant to the President's needs. This may involve working with different departments like Sales, Marketing, and Finance
  • Analyze data to identify trends, patterns, and insights that could inform the President's decision-making
  • Assisting with special projects assigned by the President, which may involve research, problem-solving, and coordination across departments
  • Support President in following up on the status of ongoing projects / cross-functions tasks and assignments when required; collaborate with teams to ensure procedures and timelines are met
     

Other responsibilities may be added to the above for the position of Executive Assistant.

 

YOU HAVE:

 

  • > 8 years of relevant experience as an Executive Assistant to C-suite / Senior Management level
  • Meticulous, positive attitude, good interpersonal and communication skills
  • Able to work in a fast-paced environment with tight deadlines and limited supervision
  • Must be able to handle confidential information appropriately, exercising sound judgement in all communications
  • Highly organized and able to manage conflicting priorities 
  • Excellent attention to detail, proactive and efficient with the proven ability to take initiative, self-starter
  • Proficient in MS Office: Outlook, Word, Excel, PowerPoint
     

 

WE HAVE:

 

  • Close to 70 years of expertise in beauty and spa, with the Clarins and myBlend brands
  • Unique products and innovative services
  • A commitment to Social & Environmental Responsibility embedded in our raison d'être
  • A caring and inclusive corporate culture
  • Development and training opportunities
  • Attractive compensation and benefits
  • A flexible work environment, with up to 2 days of remote working per week

 

If you have a curious mind, a thirst to go further and the drive to boldly take on new challenges, join us. 

 

At Clarins Group, we believe in making life more beautiful for our employees and our customers. Inclusion and diversity are firmly grounded in our core values, which are part of our DNA. We strive to achieve inclusiveness and we foster an equal-opportunity culture where everyone can reach their full potential and do their best work. We welcome applications from all backgrounds. 

 

To learn more about our group and our commitments to people and the planet, visit www.groupeclarins.com.

Executive Assistant
  • Assistenz der Geschäftsführung und allgemeine Dienstleistungen
  • Singapore, Singapore
  • Unbefristet
  • Vor 3 Tagen
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